Solutions for Accounting, Business Automation and E-Commerce
e-ACCESS
Are you ready to move your company onto the Internet superhighway? Are you looking for that on ramp to harness the power of the World Wide Web? Are you ready to increase sales, streamline your business processes, decrease costs, increase efficiencies and become more competitive in today's global marketplace?
CPACCESS has your solution! Our e-ACCESS enabled software products provide the tools to ease your company into the world of e-commerce. We can add their capabilities to your existing web site or build/modify a web site for you. The e-ACCESS application's modular design lets you add their additional capabilities in a step by step approach or all at once, whichever is easier for your company. Plus we use existing advanced technology from Microsoft as our foundation to reduce the difficulties of deploying cutting edge technology tools.
We have designed our e-ACCESS enabled applications with an advanced tool set so that they can "plug" into web applications. This means that they don't require your company to select from predetermined or "canned" templates for your web site. This gives you the flexibility to use your company's existing corporate identity and existing web site, or we can build a web site for you that represents your corporate image or message.
Our e-ACCESS enabled software products are a suite of applications that work together or individually. They were designed from the outset in a modular format so that they could be implemented one by one in step by step fashion or all at once as a complete solution. This gives your company the flexibility to implement them at your own pace, as your company can absorb the technology. And if your company is ready to move into the fast lane install the entire suite at one time and start making more sales faster, more efficiently and with less costs!
To ease your company's transition to the world of e-commerce we minimized the risks associated with advanced technology. We started building our e-ACCESS applications on a platform from the world leader in software products…Microsoft. Our e-ACCESS applications "hook" into Microsoft Commerce Server, the leading software for internet applications. We coupled this with Microsoft's powerful relational database engine, SQL 7 Server, to provide a reliable and scalable solution capable of handling high transaction volume with reduced administration and maintenance costs.
Together our e-ACCESS enabled software products are a suite of applications that are powerful, scalable and reliable yet provide the flexibility and dependability to adapt to your company's unique requirements.
Product Descriptions
e-ACCESS Order Entry.
This posting engine works in conjunction with the power of the shopping cart inside Microsoft Commerce Server. It takes the order information from the shopping cart and passes it directly into the accounting system. Customer name and address information is passed to Accounts Receivable. Order line item detail regarding inventory items is passed to Inventory Control. Sales taxes, shipping information, freight charges and order totals are all computed automatically.The e-ACCESS Order Entry system is enabled with ability to process credit card transactions on line. This system validates the customer's payment immediately before booking the sale and order into the accounting system. We use a generic interface allowing the software to communicate with most major banking systems merchant accounts. This gives you the ability to use your existing merchant account and banking relationships without having to absorb the extra expense of new accounts. Best of all the software stores the authorization code with the order for future reference in case questions arise at a later date.
Figure 1: e-ACCESS
Order Entry End user interface from shopping cart into order entry system.
e-ACCESS Inventory Control.
This posting engine works in conjunction with the power of the shopping cart inside Microsoft Commerce Server. Working with Microsoft's Active Server Page technology this module allows a standard template inside of Commerce Server to display data from the master inventory part number file in the accounting system. Items in the inventory filed marked "Internet Item" are automatically pushed up into the shopping cart in commerce server and displayed.Additional fields have been added to the inventory control module in the accounting database to provide greater detail and flexibility in what is displayed to the web user regarding product information and description. This allows the web user to have more information at their finger tips during their shopping experience to assist them in making a buy decision. Description fields have been substantially lengthened to provide more text area to describe the product or service. In addition the process of storing and displaying inventory images have been enhanced so that the shopping cart can easily display inventory items for each product and/or in an online catalog format.
When inventory items are added or subtracted from the inventory control database in the accounting system the e-ACCESS Inventory Control enabled application adds or subtracts them from the shopping cart on the web site. Automatically and without manual data re-entry. The same holds true for price changes. Make the change in the accounting database and the software automatically updates your pricing on the web site.
The e-ACCESS Inventory Control enabled application also validates quantity available for sale information to the web site. If an shopper requests and inventory item or a quantity of an inventory item that does not have a sufficient quantity to fill the order then a message is displayed alerting the shopper to this condition. They have the option to purchase the item anyway and have the system book the order and create a backorder condition. Otherwise they can elect not to purchase that item and continue.
Figure 2: e-ACCESS Inventory Control
Inventory master file modifications for display to the shopping cart.
e-ACCESS Accounts Receivable.
This posting engine works in conjunction with the power of the shopping cart inside Microsoft Commerce Server. This software interface allows the shopping cart to validate customer information against the main customer file in the accounting system database based on a user name and password. Billing address, shipping address and credit card information is uploaded directly to the shopping cart during the "Check Out" process. If the customer updates this information in the shopping cart the changes are recorded and saved into the main customer file in the accounting system. If this is a new customer the software interface allows the new record to be created in the customer master file of the accounting system.During order processing from e-ACCESS Order Entry system the accounts receivable posting engine updates the "Orders", "Invoicing", "Payments", "Shipping" and "Aging" tab. The system creates and invoice and books the cash receipt against it from the credit card processing done on line inside Commerce Server. The appropriate history files are updated to reflect the new order processed through the system.
Figure 3: e-ACCESS Accounts Receivable
Customer master file record.
e-ACCESS Order Fulfillment.
Integrating the state of the art shipping system from UPS, WorldShip, with your enterprise software system is a critical milestone in this process. Allowing data to flow freely without redundant data entry through the customer order, picking, packing, order fulfillment, shipping and invoicing process is the way to achieve this goal. Your warehouse workers can now concentrate on getting the products out the door rather than being bogged down with paperwork and clerical functions.Our UPS WorldShip Integration software moves data directly into the UPS shipping and tracking systems without duplicate data entry from workers that might be prone to errors. This data is automatically transmitted to UPS and the shipping manifest completed automatically. UPS tracking numbers are assigned and stored with the order for future reference.
Add our Weight Scale Interface at an extra cost and the package weight is automatically entered into the UPS manifest system from the scale. No data entry required!
Figure 4: e-ACCESS Order Fulfillment
UPS WorldShip System is populated automatically with order information on the left side of the screen.
e-ACCESS Customer Notification.
This system automatically notifies your web-based customers twice by email as to the status of their order. This reduces the workload on your customer service department by automatically keeping the customer informed as to their order status. This prevents needless time wasted contacting customers with outbound phone calls and reduces the number of customer inbound phone calls.The first email notification is the Order Confirmation. When the accounting software system receives the web order it automatically emails the customer confirming their order details. This notification confirms all aspects of the customers order including name, address, telephone number, products ordered, total charges and shipping address information. It also includes the actual sales order number assigned by the accounting software system! Not some fictitious control number assigned by the web site or shopping cart that does not cross reference to actual accounting data. This allows the customer to reference the actual sales order number when calling into customer service and speeds service personnel in dealing with the customer issue by immediately being able to call up and cross reference the order quickly and easily.
Figure 5: e-ACCESS Customer Notification Order Confirmation
This is a representative sample of the order confirmation email. It can be customized to your particular requirements.
The second email notification is the Shipping Notice. When the order fulfillment process is competed through the UPS WorldShip system the accounting software automatically emails the customer informing them that the order has been shipped. This email contains the UPS Tracking Number which has been stored with the order. It references the UPS web site with a link and instructs the customer to visit there for information regarding shipping status.
Figure 6: e-ACCESS Customer Notification Shipping Notice
This is a representative sample of the shipping notice email. It can be customized to your particular requirements.The e-ACCESS Customer Notification System requires the use of Microsoft SQL 7 Server and Microsoft Outlook Software. It is the power of the tool set in this software product that allows the email notifications to be triggered and sent.
e-ACCESS Order Entry $3,895 e-ACCESS Accounts Receivable $3,895 e-ACCESS Inventory Control $3,895 e-ACCESS Order Fulfillment $2,795 e-ACCESS Customer Notification $1,695 *Prices do not include MS-Commerce Server, MS-SQL Server, MS-Outlook, UPS WorldShip, Authorize.net or credit card merchant account licenses. Single site, single server, 10 user license.
Pricing does not include installation, implementation, data conversion, testing, training or support. This code is not Plug and Play! These are complex software posting engines that must be hooked to your existing web site and require substantial consulting services to be implemented correctly. A minimum of our Gold Support Plan is required. Cost $9,200. Additional information on our support options and consulting services are available at CPACCESS Technical Support
Our e-ACCESS products and services are not available in Buy Now! our on-line store due to their complexity. Please call customer service at 800-997-7944 for help or request help on line by using this link CPACCESS Info
Tel (949)261-2694 or Toll Free (800)997-7944 * Fax (949)660-9189
1301 Dove Street * Suite 750 * Newport Beach, CA 92660 * USA