Solutions for Accounting, Business Automation and E-Commerce
Accounts Receivable
Overview
Customer Invoices
With the Customer Invoice form a user can create, edit and view sales transactions for customers. This form is powerful and well laid out displaying all important Inventory information for the items being purchased by the client. For service oriented businesses the Customer Service Invoice form will bill out time based on either a description or inventory stock if necessary.
Figure 1: Accounts Receivable Invoice Screen
Customer Payments
Payments received from Customers can be applied towards open invoices by using the Customer Payments form. A user has the ability to manually enter payments, which can be applied towards a transaction, or can automatically apply payments to the oldest transactions with a click of a button.
Figure 2: Accounts Receivable Customer Payment Screen
Receive Multiple Payments
The Receive Multiple Payments form allows users ultimate flexibility. With the click of a button payments can be received from Customers towards an unlimited number of open invoices at one time. This will save the user the time of receiving one payment at a time through the Customer Payments form.
Figure 3: Accounts Receivable Multiple Payments Screen
Receivables Aging
With the Receivables Aging form all open, unpaid, invoices for a Customer can be viewed. Added flexibility allows the user to change the criteria of the information being displayed to view several different options:
Figure 4: Accounts Receivable Aging Screen
Customer Deposits
A form has been designed to register payments received by Customers prior to items being purchased. In essence, creating a credit in the receivables that can be applied towards inventory purchased at a later date.
Figure 5: Accounts Receivable Customer Deposit Screen
Customer Maintenance
Add, modify or delete information regarding your customers. Maintain names, addresses, locations and all other necessary data regarding the customer including credit limits, finance charges, pricing, history and a contact log.
Figure 6: Accounts Receivable Customer Maintenance Screen
Feature Set and Functionality
Customers
- Ability to add/update customer information from the AR input screen.
- Ability to establish default settings for the AR input form to ease the data entry process, including the sub-form display, whether to show Country and Phone Number information in the Bill To/Ship To areas, whether the company's logo is printed on the AR forms, and whether customer notes should be displayed when creating a new order. Also, the user has the ability to establish whether discounts will be tracked in the GL and when the GL will be affected by the selling of product/services.
- The user can also establish if they want the date fields to use a mask value to aid in the data entry process and whether they want the ability to increase/decrease the date field value by using the +/- keys.
- Company Policies can be established that will appear on the printed AR forms informing customers of any special terms they should be aware of.
- Ability to establish custom tab stops to aid in data entry on the AR forms.
- Ability to hide the Orders and Packing Slips options from the Main Menu screen if options are not applicable to your company. Also have the ability to establish a custom main menu screen to fit individual users needs.
- Ability to update Bill to/Ship to information independently of the Customer Maintenance Record.
- Ability to delete incorrect, unposted AR invoices.
- Ability to duplicate AR invoices.
- Ability to use 5 different sub-form displays, allowing the user to change the way information is input to the AR form.
- Ability to sell items from inventory directly from the Account Receivable module.
- Ability to convert orders and packing slips into an invoice, eliminating the need to re-input the information.
- Ability to receive payments against individual invoices.
- Ability to create Recurring Receivables for invoices that are produced on a regular basis. The user also has the ability to choose which invoices that are setup to recur are processed.
- Ability to automatically create Back Orders or Purchase Orders for overshipped inventory items.
- Ability to break down sales tax collected into applicable Tax Jurisdictions for reporting purposes.
- Ability to overwrite Term Discounts and Late charges when receiving payments.
- Ability to individually select the customer assigned to receive finance charges.
- Ability to receive Customer Prepayments for services/goods to be rendered later.
- Ability to override Impacted Sales GL Account Numbers independently of how they are established in the Company Defaults.
- Ability to pull History Reports and drill down to the individual AR invoice.
- Ability to produce printed forms with a variety of print formats, including having cost information, credit card information, serial numbers, Inventory Product ID Numbers and Company Header information print on the selected form.
- Setup option for establishing number of decimal places required, up to six. This is a very powerful option that applies to quantities and prices.
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