Solutions for Accounting, Business Automation and E-Commerce

General Ledger

Overview

All transaction done throughout CPACCESS Financials will be displayed in the General Ledger. The features that have been integrated in this area allowing a user to:

• View General Ledger in detail format
• Close the Fiscal Year for the company
• Produce and print financial statements and reports
• Build or modify the Chart of Accounts
• Create General Journal transactions

Summary

General Ledger
The General Ledger summarizes all the financial transactions of a company for a specific period of time. All postings from other sub-ledgers are accumulated and displayed for review and reporting purposes.

Figure 1: General Ledger Detail View

Budgets
A budget can be created for each account in the Chart of Accounts for each month of the current year to keep close track of your numbers.

Figure 2: Budget Entry Screen

Chart of Accounts
The Chart of Accounts form is the main area for displaying your accounts and the associated balances. Close attention was paid laying this form out in a way that is easy to follow. For added assistance, a built in wizard was created to assist users in adding new accounts. There is quick access to other key areas of the program from the Chart of Accounts, which may be helpful and those areas are:

• Accounting Periods
• Budgets
• Close Fiscal Year
• Default Accounts
• Opening Balances

Figure 3: Chart of Accounts Entry/Modification Screen

General Journal
The General Journal form allows transactions to be entered that aren't specific to the Checkbook, Sales, Purchases and Inventory areas of the program. A user can use the General Journal to enter those types of transactions that are not readily categorized elsewhere in the program.

Figure 4: General Journal Entry Screen

Recurring Transactions
The Recurring Transaction form was designed to provide users with the ability to take a completed Invoice, Deposit, Bill, Journal entry, etc and setup a cycle where that transaction is duplicated on a date range basis.

Feature Set and Functionality

• Quick view of accounts and activity with ability to sort by date range and fields such as Transaction number, Batch Number, Description, and Amount. This enables locating desired data effortless.
• Set default accounts for processing transactions in Sales, Purchases, Inventory, Receivables, Payables, Banking, Payroll and other miscellaneous functions. This helps to eliminate erroneous postings by automatically entering the correct account when creating transactions.
• Special form for entering beginning balances at conversion date. Entries can be easily made and show in the General Ledger as "Opening Balances". If necessary the entries can be unposted and corrected.
• Excellent predefined chart of accounts automatically created when setting up a new company which can be edited or you can create your own.
• Flexible alphanumeric account format that can vary for each account while still providing the ability to filter on segments for reports.
• User friendly account set up and maintenance form makes report formatting very simple.
• Ability to delete accounts with no activity. The delete function can be password protected.
• Real time posting or batch posting by date range, all, or range of transactions.
• General Ledger from previous years can be archived to enable viewing if necessary.
• Ability to have 13 accounting periods.
• Easy input of budget amounts for current year or previous year by month.
• Form that will allow you to enter budgets by a calculation instead of by hand.
• Multi Currency enabled with ability to set each account with different currencies.
• Ability to post charges to a job on a Journal Entry.
• Recurring Journal Entries with nine choices of frequency and reminder when due for processing. This will help save time in repetitive data entry and also ensure that important entries are not forgotten.
• Journal Entries can quickly be duplicated which is a great feature if you need to enter the same or similar information as other journal entries but they don't necessarily recur on a regular basis. A new Journal number and current date will be entered automatically, but data can be modified prior to posting if necessary.
• Ability to easily unpost Journal Entries that were entered incorrectly but still maintain an audit trail. This feature can be password protected.
• Numerous reports available including Balance Sheet, Income Statement, Cash Flow Statement, Trial Balance, General Ledger, Budget Comparisons, and more, all with great sorting and filtering options.

Tel (949)261-2694 or Toll Free (800)997-7944 * Fax (949)660-9189
1301 Dove Street * Suite 750 * Newport Beach, CA 92660 * USA