Solutions for Accounting, Business Automation and E-Commerce

Job Cost

Overview

Service Order Entry
CPACCESS Financials is designed to allow the user to track the profitability of individual customer jobs. All transactions throughout the system including sales orders, back orders, invoices, purchase orders, vouchers and cash receipts are all linked to a job at the transaction level. Detailed reports summarize all the job activity and measure profitability.

Job Master
The Job Master function is where a job is set up so that the rest of the system has the job available for linking to transactions. There are four tabs on the Job Master Screen. The General Tab provides the area where contact information and notes are stored.

Figure 1: Job Cost Job Master General Tab

Job Detail
The Job Master Detail Tab includes detailed information on the proposal made for the job, managers, sales persons and the budget for the job.

Figure 2: Job Cost Job Master Detail Tab

Contact Management
A detailed log is maintained for each job that is integrated with the CPACCESS Financials Contact Management system. All contact records regarding the job are maintained here to provide a review and summary history of the job.

Figure 3: Job Cost Job Master Log Tab

Labor Cost
Detailed time records can be maintained on the job to document labor costs incurred. Differentials between the cost of labor and the revenue billed to the customer are maintained. Records of which worker incurred the labor cost and the activity they performed are listed.

Figure 4: Job Cost Job Master Hours Tab

Labor Hours Conversion
Labor hours tracked to the job can be automatically converted and passed to the Payroll function to prevent the necessity of duplicate data entry. Furthermore invoices can be created directly from the Job Cost system for labor hours posted and passed directly to the Accounts Receivable system.

Figure 5: Job Cost Process Hours Screen

Order Entry Job Linking
Line items of the order entry screen can be associated directly to the job through the Job ID Field.

Figure 6: Order Entry Screen

Accounts Receivable Invoice Job Linking
Line items of the Customer Invoice Screen can be associated directly to the job through the Job ID Field.

Figure 7: Invoice Entry Screen

Back Order Job Linking
Line items of the Back Order Screen can be associated directly to the job through the Job ID Field.

Figure 8: Back Order Screen

Customer Prepayment Job Linking
Line items of the Customer Prepayment Screen can be associated directly to the job through the Job ID Field.

Figure 9: Accounts Receivable Customer Prepayment Screen

Purchase Order Job Linking
Line items of the Purchase Order Screen can be associated directly to the job through the Job ID Field.

Figure 10: Purchase Order Screen

Accounts Payable Voucher Job Linking
Line items of the Accounts Payable Voucher can be associated directly to the job through the Job ID Field.

Figure 11: Accounts Payable Voucher Screen

Accounts Payable Vendor Prepayments Job Linking
Line items of the Accounts Payable Vendor Prepayments Screen can be associated directly to the job through the Job ID Field.

Figure 12: Accounts Payable Vendor Prepayments Job Linking

Feature Set and Functionality

• Unlimited number of jobs per customer, unlimited number of contacts per job and unlimited notes per job.
• Contact log recording all activity with the various contacts on the job.
• Ability to bill the hours posted to a job directly to the Accounts Receivable function with the push on one button.
• Ability to pass the hours posted to a job directly the Payroll Module.
• Job Inquiry and Job Activity Detail reports available.

Tel (949)261-2694 or Toll Free (800)997-7944 * Fax (949)660-9189
1301 Dove Street * Suite 750 * Newport Beach, CA 92660 * USA