Solutions for Accounting, Business Automation and E-Commerce

System Manager

Overview

Import Wizard
The Import Wizard was designed to allow the user to import data for Customers, Employees, Inventory and Vendors from their current accounting program. CPACCESS Financials can import files from M.Y.O.B., Peachtree and Quickbooks programs and a customized import function can be designed to accommodate other Accounting packages.

Figure 1: System Manager Import Wizard

Company Setup
The Company Setup form was designed for a company to enter specific company information that can be displayed throughout the program on Invoices, Purchase Orders, etc.

Figure 2: System Manager Company Setup Screen

User Preferences
The User Preferences screen allows the user to establish individualized settings regarding setup, printing and startup. The user has the ability to resize the screen to use the full display to aid in viewing forms.

Figure 3: System Manager User Preferences Screen

Opening Balances
The Opening Balance form was designed to assist the user in the initial setup of the company. A user can enter opening balances for the chart of accounts, customers, vendors and inventory with this form.

Figure 4: System Manager Chart of Accounts Opening Blances Screen

Options
The Options form is extremely powerful allowing a user to completely customize various essential areas of the program. Just a few of the Options that can be customized are listed below:

• Starting Transaction Numbers
• Decimal Places
• Sales Post Date Ordered or Shipped
• Purchase Post Date Ordered or Received
• Set Reports to the A4 Format
• Enable Audit Trail to track usage of the system

Figure 5: System Manager Audit Trail Report

Security
The detailed Security form was designed specifically for full security and control throughout the program in order to protect a company's sensitive data. In the Security form a user called the Administrator can secure and work with the following areas:

• Settings
• Users
• Main Menu Security
• Report Security
• Main Menu Display
• Report Display

Figure 6: System Manager Security Setup Screen

Setup Checklist
The Setup Checklist was designed for the purpose of assisting the user in the general setup of the company. Recommended areas to begin entering company data are displayed to the user, which will assist in the setup process.

Sales Tax Codes
CPACCESS Financials has the ability to have two different sales tax fields associated with one transaction. With this flexibility, taxes can be setup to work together or separately based on the company requirements.

Accounting Periods
The main purpose of the Accounting Period form is to allow a user to enter the companies beginning and ending fiscal year dates as well as the close period date. In addition, CPACEESS Financials has the ability to define a 13 period fiscal year.

Custom Setup
The Custom Setup form helps users to modify label names and customize the tab stops throughout CPACEESS Financials.

Default Accounts
The Default Accounts form is used to assign default accounts from the Chart of Accounts to key areas of the program. The Default Accounts form is necessary to ensure that certain accounts are used as default for important required fields throughout the program.

Feature Set and Functionality

System Manager

• Ability to establish a transaction numbering system, as well as establish an ID numbering system for Customers, Vendors, Employees, Jobs and Personal Contacts. In addition, all numbers generated can be overwritten if needed.
• The user can also establish if they want the date fields to use a mask value to aid in the data entry process and whether they want the ability to increase/decrease the date field value by using the +/- keys.
• Company Policies can be established that will appear on the printed Accounts Receivable forms informing customers of any special terms they should be aware of.
• Ability to produce printed forms with a variety of print formats, including having cost information, credit card information, serial numbers, Inventory Product ID Numbers and Company Header information print on the selected form.
• Ability to auto-number or manually assign ID numbers for Customers, Vendors, Employees and Inventory Items.
• Easily customize tab stops to ease data entry on input forms
• There are multiple styles of checks available with the ability to set a default style.
• Setup option for establishing number of decimal places required, up to six. This is a very powerful option that applies to quantities and prices.

Tel (949)261-2694 or Toll Free (800)997-7944 * Fax (949)660-9189
1301 Dove Street * Suite 750 * Newport Beach, CA 92660 * USA